ULI Northwest Blog

ULI Northwest in Portland is Hiring

Contract Coordinator at Urban Land Institute

Know all the trendy growth zones? Savvy with both people and projects? Enjoy herding cats? Passionate about environmental sustainability and urban planning? If you answer “Yes!” to all these questions, then we should talk!

ULI Northwest is looking for a member to join our small team of energetic professionals. Our work group is the productive force behind an array of programs and initiatives in real estate development and land use in the Pacific Northwest. As the local District Council of the Urban Land Institute, we carry forth ULI’s mission to connect the global real estate community.

We currently have an opening for a Contract Coordinator in Portland, OR. 

The Coordinator is the “hub” of ULI Northwest programs and initiatives. Just like a nimble plate spinner, the Coordinator will provide leadership, track project details and ensure all trains are running on schedule. The successful Coordinator will be passionate about land use, self-driven, energetic, highly organized, and able to multi-task effectively in a fast-paced and fluid work environment. Work will be done independently as well as part of an integrated team.


About the Urban Land Institute

Urban Land Institute (ULI) is the oldest and largest network of cross-disciplinary real estate and land use experts in the world. We are our members. As a non-profit research and education organization, our mission is to provide leadership in the responsible use of land and in creating and sustaining thriving communities worldwide. Founded in 1936, the institute has more than 40,000 members worldwide representing the entire spectrum of disciplines, working in private enterprise and public service.

ULI Northwest is a District Council of ULI serving Washington State and Oregon.


ULI Northwest is looking for a member to join our small team of energetic professionals. Our work group is the productive force behind an array of programs and initiatives in real estate development and land use in the Pacific Northwest. As the local District Council of the Urban Land Institute, we carry forth ULI’s mission to connect the global real estate community.

The strongest candidate will be good at both project and people management. The Coordinator will see and steer potential in groups and implement a balance of stepping up to lead groups while knowing when to lead from behind. The Coordinator will have a strong sense of the “big picture” and also carefully implement projects, attending to and tracking all necessary details. The best candidate will be a highly organized and flexible team member, able to adapt fluidly and quickly in a fast-paced work environment.

While there is some administrative support from other staff and consultants, the Coordinator is also responsible for data management and some administrative and event planning tasks.

As an integral part of the District Council team, the Coordinator serves as a liaison among ULI headquarters, local and regional staff, and ULI members across the globe. Often the Coordinator is the face of ULI Northwest, either facilitating groups or on the front line providing assistance and information, so it is imperative that the Coordinator is friendly, professional and an informed resource about ULI. The Coordinator travels to ULI events throughout Oregon and Washington State and occasionally works early mornings and evenings for events. Some national and global travel occurs as well.

The most successful candidate will have a passion for real estate development, urban planning, and land use; help brainstorm new projects, ask great questions and contribute creative ideas; and enjoy interacting with a diverse swath of the Northwest real estate community.


The Coordinator’s main responsibility is to manage programs and initiatives that support the Executive Director and Seattle Manager and facilitate the District Council’s goals and objectives. This includes working closely with the Executive Director, Seattle Manager, other team members, advisory board and committee members and supervising or assisting with supervising administrative staff and outside consultants.


  • Develop and maintain key external strategic alliances with other professional, academic, public sector, and non-profit organizations
  • Support the Executive Director, Chair, and management committee in its administration and in leadership development and succession
  • Develop and implement community outreach initiatives that are aligned with the ULI mission and the District Council’s 5-year strategic plan
  • Act as a main liaison between ULI Northwest staff and local committees; attend various meetings and events as required, and report to Executive Director
  • Manage and support programs such as the Women’s Leadership Initiative, Urban Product Council, and the Young Leaders Group, including all aspects of planning and implementation
  • Manage project timelines and keep projects and people on or ahead of schedule

Committee Support

  • Support committees by sending meeting notices, tracking RSVPs, updating committee lists, assisting with recruiting and retaining volunteers, and preparing for committee meetings
  • Proactively work with committees to ensure individual assignments are accomplished between committee meetings
  • Attend advisory board and committee meetings, produce minutes, and disseminate information to committee members and ULI staff
  • Assist committees in producing and implementing their annual plans


  • Prepare event handouts and visuals (e.g., agendas, speaker bios, PowerPoint presentations)
  • Assist with all meeting logistics, sometimes coordinating with support staff
  • Keep list of potential member volunteers and manage volunteer assignments to support events


  • Regularly draft and finalize professional and persuasive communications on complex projects
  • Contribute ideas and finished pieces for marketing campaigns, social media, and the website
  • Participate in sponsorship and member recruitment; onboard and engage new members
  • Keep abreast of and master new communication technology, software and social media and assist with implementation


  • Access records from ULI’s database to generate labels, reports, meeting rosters, badges, etc.
  • Receive and answer phone/email inquiries from members and prospects
  • Perform various administrative duties and special projects as required as part of the District Council team
  • Learn all systems and be the backup for administrative staff on calendaring, member management, event logistics, etc.

INTERNAL RELATIONSHIPS: Daily direct work with District Council leadership, Executive Director, Seattle Manager, other District Council staff, and other staff based in the Washington, DC headquarters and across the globe

EXTERNAL RELATIONSHIPS: Daily direct work with member and sponsor firms, vendors, and consultants


  • BA/BS degree
  • 4+ years relevant experience
  • Project management expertise
  • Professional oral and written communication skills, including exceptional spelling and grammar
  • Highly developed interpersonal skills to work with senior executives in the private and public sectors in a sophisticated, respectful, and simultaneously collegial manner
  • Meticulous attention to detail in all aspects of work
  • Ability to initiate tasks and assume responsibility
  • Strong time management and organizational skills, able to prioritize and multitask
  • Some content knowledge and passionate interest in real estate and land use, policy, and/or environmental sustainability and urban planning topics such as: building healthy places, smart growth, urban infill, full spectrum of housing
  • Adaptable to changing needs and comfortable with ambiguity
  • Strong computer skills, including advanced facility with or ability to learn Microsoft Office (Outlook, Word, Excel, PowerPoint)and typing at 60+ words per minute
  • Willing and able to attend early morning and evening events, and events in other cities across the region and North America
  • Use of personal (and/or ability to rent) vehicle for business use
  • Ability to lift 30 pound boxes during event preparation and setup


  • Graduate degree in a related field
  • Personnel management or supervision
  • Committee facilitation
  • Event planning and management
  • Substantive knowledge in real estate and land use
  • Love of language, able to “write something that sings”


Send an email to northwest.uli@gmail.com with all of the following:

  1. personalized cover letter
  2. Your resume
  3. Salary expectations
  4. LinkedIn or equivalent social media links

References and writing samples may be requested. Please direct all questions to northwest.uli@gmail.com. No phone calls, please.

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